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Administrative Assistant

Posted on November 25, 2019

Location: New Brunswick

The Rutgers University School of Social Work’s mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment.

The Institute for Families at the Rutgers School of Social Work exists to advance the professional practice and knowledge base of individuals and organizations dedicated to improving the lives of children and families. As the largest Center within the School of Social Work, the organization leads a portfolio of $15M in programming and evaluation that increases the capacity of child welfare and human service systems to support children and families, largely through training, technical assistance, applied research and evaluation services. IFF is working to become a national leader in education and research that improves child well-being.

Grow NJ Kids is part of a national effort to raise the quality of child care and early learning through Quality Rating and Improvement Systems (QRIS). Grow NJ Kids gives child care and early learning programs throughout New Jersey the resources to assess and improve their programs. GNJK is a collaborative effort between the New Jersey Department of Education (DOE), Department of Children and Families (DCF), Department of Human Services (DHS), and Department of Health (DOH). GNJK Training Services coordinate and manage large scale training and education services to strengthen the early childhood and education workforce, enhance the quality of early education programs, and fulfil the requirements of the QRIS.

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant (AA) for Rutgers’ School of Social Work. This position reports to the Associate Program Manager. The AA is responsible for providing administrative support by assisting with day-to-day office operations, coordinating and scheduling events and meetings, preparing agreements, MOUs, and vendor forms, and reconciling payment arrangements.

Among the key duties of this position are the following:

  • Responsible for preparing and organizing training materials and records, ordering supplies and equipment, and generating mailings and communication.
  • Addresses inquiries from trainers, project partners, and program-affiliated personnel via phone and email and assists with payment and event information.
  • Maintains continuing quality improvement efforts by supporting recruitment and onboarding efforts and developing processes, procedures, and other documentation.
  • Completes other work consistent with the mission, vision, role and goals of the projects.

Minimum Education and Experience:

  • Requires a bachelor’s degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, record-keeping and report writing.

Required Knowledge, Skills, and Abilities:

  • Also requires excellent communication skills, computer literacy
  • Ability to handle multiple projects concurrently
  • Must possess and maintain a valid driver’s license and be willing to travel, when necessary, to sites throughout New Jersey.

Preferred Qualifications:

  • Three years of experience working within an office environment
  • Excellent interpersonal skills and professional writing skills
  • Experience with community-based human service organizations and state agencies will be an asset.

Physical Demands and Work Environment:

  • General office environment including light lifting.

Special Conditions:

  • Clean Driving Record

For more information and to apply, follow this link or visit jobs.rutgers.edu and reference posting number 19ST4884.

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